When you must send material and make a request for other material, use a cover letter such as this. Each exchange of information is part of the sales strategy. Keep all technical
discussions brief in the letter, with further explanation in the enclosures.
February 16, 20XX
Joseph P. Harlow, Ph.D.
Dear Dr. Harlow:
Your inquiry regarding our services is welcome. I am enclosing a brochure that will summarize our optics program for infrared conductors and the surface lab work we do.
If you will send us similar literature from your agency, I can be more specific about what we can do for you.
I will call you later this week to answer any questions.
Thank you for your interest.
Zack A. Bromley, Ph.D.